Vehicle Management & VIN Decoder

Easily decode VINs to pull make, model, year, and engine details automatically for accurate record keeping.

1. Go to Customers → Select Customer → Assets → New Asset.

2. Enter the VIN Number → click Decode VIN.

3. Review decoded details (Make, Model, Engine Type).

4. Link the vehicle to a Customer or Work Order.

Pro Tips

· Ensure VINs are entered exactly as printed—one wrong character affects decoding.
​· Use decoded data to speed up estimate creation.

Q: Can I manually add vehicle details without a VIN?
A: Yes, fill in the details manually if VIN decoding fails.

Q: Does VIN decoding work for imported vehicles?
A: It depends on regional database coverage.

Q: Can an Asset be added without a VIN?

A: No. A VIN is a required field when creating an Asset. If the actual VIN is not available, you can enter a temporary placeholder VIN so the Asset can still be created and updated later.

To avoid duplicates, we recommend using a unique format such as:

CUSTOMERNAMEUNIT# (for example: ACMETRUCK12). This ensures the VIN remains unique over time.

Using generic placeholders like UPDATEVIN can lead to duplicate entries, so it’s best to follow a structured naming format. Once the correct VIN becomes available, you can simply update the Asset with the accurate value.

· Work Order Layout​

· Referencing Vehicle & Customer Repair History
​· Parts Catalog Overview