How does ShopView handle part numbers in inventory management?
Overview of Inventory Cataloging in ShopView
ShopView's inventory management system is designed to efficiently catalog and organize parts based on unique part numbers. This approach ensures clarity and prevents duplication, helping businesses maintain an accurate inventory.
Rules for Part Number Handling
Prevention of Duplicate Part Numbers - When adding a part to the "New Inventory" section, ShopView checks whether the part number already exists in the system. - If the part number is already in use, it will not appear as a valid option to add as a new inventory item. This rule prevents duplicate entries and maintains consistency within the inventory database. Instead, users should search for the existing item to update its quantity or modify details if necessary.
Automatic Attribution of Received Parts - When a received part has a part number matching an existing inventory item, the system attributes the new quantity to the existing catalog entry. This means the received part does not create a separate inventory line but rather increases the quantity of the matched item. - For example, if a part like "High Temp Stud" has the same part number as "Thermostat," the system will add the received quantity to the "Thermostat" entry instead of creating a new standalone entry.
Common Scenarios and Solutions
Issue: A part doesn’t appear when attempting to add it to inventory
Reason: The part number already exists in the system, and duplicate entries are not allowed. This behavior ensures accurate tracking and avoids redundant cataloging.
Solution: Search for the part directly in the existing inventory and update its details if required. Use the search tool to locate the part by number, name, or other attributes.
Issue: Received parts appear under another item in the inventory
Reason: The part number of the received item matches an existing entry, so the system increases the quantity of the existing part instead of adding a new line.
Solution: To accurately differentiate such parts, ensure that each unique part has a distinct part number. Update records if necessary to avoid future overlaps.
By understanding these guidelines for part number management in ShopView, users can navigate inventory cataloging scenarios more effectively, resolve potential overlaps, and maintain a well-organized system.