The Timesheet Activities Report provides a complete, detailed log of all technician time punches within the selected date range. This report allows managers to review, edit, and correct timesheets for payroll, job costing, and billing accuracy. It is a key tool for reconciling technician hours and maintaining clean labor records.
What the Timesheet Activities Report Shows
The report displays every punch in and punch out made by technicians, including:
Date
Technician name
The work order associated with the time or N/A for Department time
Clock in activity: The specific labor line the technician clocked into or the Department name
Clock-in time
Clock-out time
Total hours for that punch
Work order hours
Internal/Department punches (for non-work-order activities)
Modified by/Date/Time
Comment: either the tech story on the line or the task description inputed when clocking out of a department
This is the central location for reviewing and correcting all time entries.
You can add and export time sheet activities as well from the landing page
Adding/Editing Timesheet Entries
The Timesheet Activities Report allows adding and full editing of any time punch.
You can add:
User
Punch-in time
Punch-out time
Date of the punch
Work order assignment
Line assignment within the work order
Or assign to a department
You can edit:
Punch-in time
Punch-out time
Date of the punch
Work order assignment
Line assignment within the work order
Move time to a different work order
Move time to a department (non-billable labor)
This makes it easy to correct technician errors such as:
Forgetting to clock out
Punching into the wrong job
Clocking time to the wrong labor line
Clocking into department time that should have been billable
Department Time Tracking
Not all hours are billable. Departments are used to categorize internal or non-job activities.
Users may clock into departments such as:
Admin
Cleanup
Training
Shop Supervision
Maintenance
When time is moved to a department:
It no longer counts toward any work order
It is treated as internal, non-billable time
Filtering the Report
You can filter the Timesheet Activities Report using:
Date range filters (e.g., today, this week, this month)
Staff name
You can also filter all the columns
Filtering allows the shop to isolate:
A specific technician’s day or week
A single work order’s labor history
Punch corrections needed for payroll
Non-billable department time
Punch Accuracy & Automatic Behavior
How ShopView enforces accurate time tracking:
No slippage between lines: Clocking into a new line automatically clocks the tech out of the previous line.
Cannot be clocked into two places at once.
Finishing a line does not automatically clock out—the tech must move to the next activity.
These rules ensure every minute of staff time is tracked inside the Timesheet Activities Report.
How the Report Connects to Payroll
The exported payroll report draws from the same time punches shown in Timesheet Activities.
Because payroll accuracy depends on clean timesheets:
Tech punches must be reviewed regularly
Errors must be corrected early
Department time should be categorized properly
The Timesheet Activities Report is the shop’s main tool for accomplishing that.
When to Use the Timesheet Activities Report
Payroll Prep
Review and adjust punches before exporting payroll hours.
Billing Corrections
Fix any punches assigned to the wrong work order or labor line.
Training Technicians
Identify:
Frequent mis-punching
Missed clock-outs
Excessive department time
Audit Tracking
Quickly locate all punches from a specific day, tech, or job.
Practical Uses
Tech punched out at the wrong time → edit punch-out
Tech clocked into the wrong line → move to the correct line
Tech clocked into the wrong work order → move time to a different work order
Tech clocked into a work order but should have been doing internal tasks → move to a department
Summary
The Timesheet Activities Report is the central hub for all technician labor tracking. It allows shops to:
Review every punch made
Correct inaccurate time entries
Reassign time to the correct work order or department
Maintain clean labor records
Prepare accurate payroll exports
Audit and improve technician performance
With full editing capabilities and detailed filtering, this report ensures that timekeeping remains accurate and consistent throughout the entire shop.
FAQ:
Q: Can I delete a time punch?
A: You can not delete a time punch but you can move a time punch to another work order or department and also change the dates/times. We may have the feature in the future.